Planning to book a top conference venue for any meeting or event? Consider some of the top things every good conference venue need to have, and a few of this common pitfalls encountered through many venues.
Conference organization
Does the venue have a very good dedicated conference planning team who will work with you to ensure each perhaps the conference is a success? This should include without doubt full management of the facilities you're booking with the venue and ideally suggestions about the entire process.
Everyone in the room
You should have a great idea of numbers of attendees to all your conference or event that will to an extent dictate the selection of venue. Does the venue have enough room to accommodate all of your attendees? If more people yield on the day- can there be any flexibility?
Technology and even facilities
If you’ re about to have speakers and presenters, likely they’ ll want facilities for example a projector, internet access together with a power source at his or her's disposal. Lighting will also be important according to nature of the presentation so the conference room should have any flexibility in this honor.
Catering
If it’ s an all day event or only a few hours your delegates are sure to want refreshments so find out if the conference venue can provide catering and if not necessarily, what alternate arrangements are developing place for providing drink and food to your conference delegates?
The venue
Think about where your conference delegates can be coming from. Pick a location which is central in the most common of your delegates. Cost will come into this; one example is if you’ re based in Brighton there'll be lots of conference site available but move 5 mls away to Lewes and you’ ll find superior facilities for just a lower cost.
The cost
This is going to always be influenced by numerous factors. Obviously number of delegates- often conference venues can be priced on this foundation. Location- inner city locations might be more expensive (but you might save on other costs i. e. transport and hotels). Service level- you can obtain outside events organisers to plan all the conference, but you’ ll have to afford it.
Accommodation
If your delegates are traveling to you or the conference runs over 2 or 3 days chances are you’ ll be likely to arrange hotel lodgings. Many conference organisers want to hold their conferences in hotel facilities for this purpose very reason. Local hotels are a good place to begin looking for conference venues as most larger premises are now based around this business perhaps up to the hotel business once more.
This is just a quick guide to choosing a good venue for your after that conference, the next step will be to approach a few possible venues and consult with their conference team who must be able to advise you further and make a proposal with detailed prices. Good luck with your conference!
